Guidelines for a Letter of Agreement

There is no set format for a letter of agreement. However, most typically cover the following areas:

• Nature of the Project
  This includes what the freelancer will be responsible for, such as writing a newsletter or designing an organizational logo, and what the client will be responsible for, such as providing background materials and arranging for printing services.
• Description of the Specific Product the Freelancer Will Deliver
  This can be very simple, such as a four-page newsletter containing 1,800-2,200 words. If the freelancer will be responsible for any other project-related products or services, such as photography, this should be specified.
• Project Costs
  The cost of a project is usually based on the estimated number of hours a writer or other freelancer will work. Sometimes the project cost is a range (such as $1,200-$1,500) and includes a maximum amount the client will pay. Other projects, especially those that are less concrete in nature, are open-ended, meaning the freelancer will be paid a specified hourly rate for every hour he/she works. Be sure to include any other expenses, such as mileage or long-distance phone costs, that the client will pay in addition to the freelancer's fee.
• Timeline
  This should list specific dates, such as when the first draft is due and when the final draft is due.
• Terms of Payment
  This should outline how the freelancer will be paid. In a new professional relationship, it is common for the client to pay up to half down at the beginning of the project and the balance within 15-30 days after the final product is delivered. (This is another good reason to check references.)
• Other Potential Considerations
  If there are copyright concerns, consult an attorney.